Role Summary & Benefits

Required from 21st April or as soon as possible thereafter

£33,699 pro-rata, term-time plus two weeks, full-time, permanent contract

Come and join our team! We are excited to welcome a new colleague who will play a vital role in ensuring our children receive the very best education by providing high-quality support to the CEO and the Central Team.

We firmly believe that our Trust can only be as strong as the people who work within it. We therefore welcome applications from colleagues with previous experience of this role, as well as those who demonstrate the aptitude, ambition, and commitment to develop and succeed in this role. Appropriate training and ongoing support will be provided, tailored to your experience, to enable you to become confident and accomplished in this post.

We are a Trust at the beginning of an ambitious journey towards excellence. We are seeking a professional who will relish the opportunity to help move the Trust forward with enthusiasm, discretion, and dedication. Our local community and families deserve to be supported by excellent staff who take pride in working collaboratively as part of a committed and forward-thinking team.

The role encompasses three key areas:  Executive PA support to the CEO, Human Resources administration and governance support.  The successful applicant will have strong administrative experience, demonstrating accurate and effective communication skills, both written and verbal. You will have the ability to manage a varied workload with professionalism, discretion, and calm efficiency, even when priorities shift. Strong organisational skills, sound judgement, attention to detail, and the ability to work proactively as part of a team are essential.

This is an excellent opportunity for a highly motivated individual who is passionate about education and eager to make a meaningful contribution to the success of our Trust.

We encourage informal discussions about this post.  To book a Teams call, please contact Mrs Jodie Harris via HR@Discoverymat.co.uk.  Please apply by visiting MyNewTerm.  We may close this advert earlier than advertised if we find a suitable candidate before this date.

Discovery Multi Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This position is subject to an enhanced DBS check, online searches and other pre-employment checks.

Closing date: Monday 24th February, 23:59

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Key Responsibilities

1. Executive PA Support

• Provide comprehensive, confidential administrative support to the CEO, including diary management, meeting scheduling, and correspondence.
• Prepare reports, briefings, presentations, and documentation on behalf of the CEO.
• Handle communications and enquiries, exercising discretion, judgement, and professionalism.
• Coordinate meetings, including agendas, documentation, minutes, actions, and logistical arrangements.
• Maintain accurate digital and paper-based records and filing systems, ensuring full confidentiality and GDPR compliance.

2. HR Administration and Operations

• Act as the first point of contact for day-to-day HR operational queries from leaders and staff.
• Maintain accurate and confidential HR systems, staff personnel files, and Single Central Record in line with safeguarding and HR compliance requirements.
• Administer the full employee lifecycle: recruitment, onboarding, contract variations, and leavers.
• Support pre-employment processes including right-to-work, DBS, reference checking, and completion of HR documentation.
• Prepare standard HR letters, contracts, and documentation using Trust templates.
• Ensure timely and accurate payroll instructions and employee data updates.
• Liaise with the retained HR consultancy for specialist employment law, casework, or policy queries.

3. HR Compliance, Policies, and Record Management

• Support the CEO in maintaining and updating Trust-wide HR policies, working with retained HR advisers to ensure legal compliance.
• Monitor policy review schedules and ensure statutory policies are published and circulated on time.
• Support internal audits on safeguarding, HR compliance, safer recruitment, GDPR, and employee record retention.
• Promote consistency of HR process and documentation across all schools.

4. Governance Administration and Clerking

• Clerk Trust Board and Committee meetings, ensuring compliance with statutory and governance regulations.
• Prepare agendas in consultation with the CEO and Chair(s); collate and circulate papers in line with deadlines.
• Attend formal meetings, take accurate minutes, and track actions to completion.
• Maintain governance records, declarations, registers of interests, and statutory documentation.
• Support compliance with safeguarding, regulatory, and audit requirements.

5. Training, CPD and Workforce Reporting

• Maintain centralised staff training compliance logs (e.g., safeguarding, GDPR, health & safety).
• Administer training bookings, keep attendance records, and generate compliance reports for senior leaders.
• Support the organisation of staff induction, wellbeing sessions, and HR-related CPD programmes.
• Maintain HR databases and generate workforce metrics on absence, turnover, headcount, and contract changes.

6. Professional Conduct

• Demonstrate discretion, confidentiality, and professionalism in all aspects of the role.
• Uphold Trust values and support a respectful, inclusive culture across all schools.
• Build strong working relationships across the Trust, external agencies, governors, and HR specialists.
• Handle confidential, sensitive, and personal data with strict compliance to data protection policies.

Additional Responsibilities

• Support Trust-wide projects and initiatives as directed by the CEO.
• Build effective working relationships with school leaders, central team staff, and external partners.
• Uphold confidentiality and demonstrate excellent judgement in all aspects of the role.
• Promote the values, vision, and strategic aims of the Multi-Academy Trust.
• Undertake any additional duties relevant to the role and level.