Role Summary & Benefits

Come and join our team! We are all looking forward to meeting our newest colleagues who will ensure
our children receive the best education possible through a welcoming and organised approach. We know
that our schools can only be as good as our staff team.

We are welcoming applications from colleagues with experience of working in administration or those with the aptitude and aspiration to be successful in this role. This post focuses on serving our community members with excellent organisation, efficiency, and a smile. We encourage you to read the job description, however, we celebrate our School Offices as dynamic departments where a flexible approach is required to successfully support the functioning of the school. Colleagues will benefit from training and support appropriate to their experience to enable them to be experts in this important role.

The hours of work for this post are initially Monday to Friday, 08:15-16:00 with a 30 minute lunch break.

We are a Trust that has started our journey towards excellence. We are looking for colleagues who will
delight in moving schools forward with their enthusiasm and dedication. Our local communities and
families deserve to be served by excellent staff who enjoy working in a dedicated team. We believe that
our small Trust has the best combination of a family feel whilst still offering progression opportunities
across a number of schools.

The workload and wellbeing programme is in its infancy. For the successful candidates, we currently
offer free wraparound care for employee children and grandchildren in our schools and are due to
implement wellbeing weeks during 2026. Our refurbishment programme is underway which will lead to
inspiring environments for all staff and children. We are looking forward to meeting dedicated colleagues who will benefit from our School and Trust offers.

We encourage contact prior to application so we can answer any questions you may have. Please
contact us at: HR@Discoverymat.co.uk . For more information and to complete an application, please
go to https://mynewterm.com/jobs/16312/EDV-2026-WMCPA-00339

We may close this advert earlier than advertised if we find a suitable candidate before this date. We all
look forward to welcoming you.

Discovery Multi Academy Trust is committed to safeguarding and promoting the welfare of children and
young people and expects all staff and volunteers to share this commitment. This position is subject to
an enhanced DBS check, online searches and other pre-employment checks.

Closing date: Monday 20 April, 09:00

Key Responsibilities

Finance
• Provide wraparound administration support including invoicing parents, recording income and pursuing bad debts.
• Verify and record all income received on a daily basis and issue receipts as appropriate.
• Manage all trips, meals, clubs, swimming lessons and excursions on the school parent payment system.
• Assist with requisitions, quotations and placing orders, including for supply cover.
• Process orders and liaise with suppliers for goods received and bought in services.
• Manage deliveries and record in the finance system.
• Manage, chase and recover debts.
• Support grant applications.
• Complete nursery funding declaration (termly).
• Work under the guidance of the Central Team for other finance related tasks.

Bromcom
• Maintain Bromcom and files related to staff and pupil records including admissions, pupil premium, exclusions and attendance.
• Create reports from Bromcom and assist staff in the interpretation and analysis of the information.

HR
• Aligned to statutory and local procedures, documents and guidance, assist with the administration of recruitment, onboarding, ongoing support and leavers for employees and visitors to the school.
• Contribute to starter and leaver checklists and inductions.
• Manage the school’s SCR.
• Manage school payroll related elements such as staff absences and returns processes.
• Support with the management of email accounts, system access, subscriptions etc.

Admissions
• Administer the admissions procedure for new pupils, including new intakes.
• Manage the Year 6 leavers’ process, transfer of CTF files etc.
• Manage the nursery waiting list.

Attendance
• Provide administrative support for pupil term-time holiday requests.
• Manage registers including calling for missing children once class registers have been received.
• Initiate the Child Missing in Education process in consultation with the Headteacher.
• Produce timely and regular attendance reports and records as directed.

Communication
• Manage the post, phone messages, school email inbox and direct queries appropriately.
• Produce the school prospectus, planners, newsletters, articles for publication etc.
• Make phone calls to parents regarding first aid and illness. Record these appropriately.